Stop guessing. Start knowing exactly where your retainer hours go.
RetainerOps gives consultants and fractional executives a real-time view of every client engagement — hours, budgets, tasks, and profitability — so you get paid for every minute you work.
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Sound familiar?
You're billing on memory
At the end of the month you're reconstructing hours from Slack messages, emails, and calendar events. You know you're undercharging. You just can't prove it.
Retainers bleed without warning
A client's 20-hour retainer hits 18 hours by the 15th. You find out when you're already over. There's no early warning, no conversation, just an awkward invoice.
Your ops are duct tape and spreadsheets
Notion for tasks, a spreadsheet for hours, another sheet for invoicing. Nothing talks to anything. You spend Friday afternoons reconciling instead of billing.
Everything in one place. Finally.
RetainerOps is purpose-built for retainer-based work — not adapted from generic project management.
Real-time retainer tracking
See exactly how many hours remain on every client retainer. Threshold alerts fire at 80% so you have the conversation before you're over.
Client portal included
Every client gets their own portal to view hours, approve tasks, and track deliverables. No more 'where are we on the retainer?' emails.
AI assistant built in
Studio & AgencyAsk Claude to create clients, prioritize your workload, log time, and analyze profitability. Your ops run themselves.
Tasks + time in one place
Create tasks, assign them, track time against them. Everything tied to the right client and the right retainer. No copy-paste, no context switching.
Automated reports
Monthly retainer reports generate and email automatically. Clients stay informed. You stay out of their inbox.
API + integrations
Studio & AgencyConnect RetainerOps to your existing stack via REST API. Zapier integration coming soon.
Simple pricing. No surprises.
Start free for 14 days. No credit card required.
Solo
For independent consultants
- 1 user
- Up to 5 clients
- Retainer tracking
- Client portal
- Time tracking + tasks
- Basic reports
Studio
For small teams and studios
- 5 users
- Unlimited clients
- Everything in Solo
- AI assistant (Claude-powered)
- Excel exports
- Threshold alerts
- Full API access
Agency
For agencies managing multiple clients
- Unlimited users
- Unlimited clients
- Everything in Studio
- White-label client portal
- Custom portal domain
- Priority support
- Advanced analytics
Made for the way you actually work
Fractional Executive
You're embedded in 3–5 companies at once. RetainerOps keeps every engagement separate, visible, and profitable.
Independent Consultant
Solo doesn't mean disorganized. Track every hour, every deliverable, every client — without hiring an ops person.
Boutique Agency
Your team is small and your margins matter. Know exactly which clients are profitable and which ones are quietly costing you.
Project Manager
You're the person who makes sure nothing falls through the cracks. RetainerOps gives you the visibility to actually do that.
Meet your new ops assistant
RetainerOps has Claude built in. Ask it anything — create a client, check your workload, find out which retainer is about to hit its limit. It reads your live data and takes action. No prompts to learn. No setup. Just ask.
Try it on Studio or AgencyYour retainers deserve better than a spreadsheet.
Join consultants and agencies who run their retainer business on RetainerOps.
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